User manual VISIONEER NETSCAN 4000

[. . . ] Visioneer® NetScan 4000 User's Guide for Windows Visioneer NetScan 4000 Scanner User's Guide FOR WINDOWS COPYRIGHT INFORMATION Copyright © 2009 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The Visioneer® brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort® and OmniPage® Pro brand name and logo are registered trademarks of Nuance Communications, Inc. [. . . ] In the Folder Manager screen, click Update to send the changes to the scanner, or Exit to leave without saving any changes. CREATING A FOLDER TEMPLATE 69 To delete a folder: 1. Repeat Step 1 to 2 from the previous section, Adding a New Folder By the scanner's Web Page. 2. Choose the folder you wish to delete in the Folder Manager screen. 70 VISIONEER NETSCAN 4000 USER'S GUIDE 3. Click Delete to remove the folder. Click OK to confirm or Cancel to exit. 4. Click Update to send the changes to the scanner, or Exit to leave without saving any changes. SETTING REQUIRED FAX SETTINGS 71 SETTING REQUIRED FAX SETTINGS SETTING YOUR LOCATION Your location has to be set first to ensure the fax transcending signals are correct. To set your location: 1. Choose your location from the Country Code drop down list box. 72 VISIONEER NETSCAN 4000 USER'S GUIDE 5. Click Update to save your settings. Note: Alternatively, you can set your location via the touch panel. SETTING YOUR FAX HEADER The fax header consists of date, time, ID number, the receiving fax number and page index which will be shown at the top of all outgoing faxes. To set the fax header: 1. Input the current date and time using the format (YYYY/MM/DD) and (hh:mm:ss) and click Update to save your settings. SETTING REQUIRED FAX SETTINGS 73 5. 7. Click Fax Settings from the Menu to open the Fax Settings screen. Enter the scanner's fax number in the Station Number field on the Fax Settings screen. Up to 20 digits can be entered, numbers and " " (blank space) and "+" (plus) are supported. The following is an example of the fax header. ID#: AAA Company Station #: 5231111 To:1234567 2007/07/31 15:31 Page:1 74 VISIONEER NETSCAN 4000 USER'S GUIDE Operation With an intuitive control panel and a large LCD display, the scanner is designed to be easy-to-use. After the administrator has completed the configuration of the machine, basically, operating the scanner takes only a few steps as follows. E-mail--enter an e-mail address or select an address from the address book. Press the "Black & White" or "Color" button to start scanning and send the scanned document to your printer, e-mail address, filing server, or a remote fax machine. The following sections describe the advanced steps on how to make a copy of your scanned document, how to fax your scanned document, and how to distribute your document over the internet. LOADING PAPER The scanner can scan and send document(s) from the ADF (Automatic Document Feeder) or the flatbed glass. If you need to send multiple pages, please load your papers in the ADF. If you need to send pages from books, newspaper clippings, plastic cards, or paper with wrinkles or curls, please place your paper on the flatbed glass. LOADING PAPER 75 NOTICE ON USING THE ADF Before using the ADF, please make sure that your paper meets the following specifications: Document(s) can range in size from 4. 5 by 5. 5 inches to 8. 5 by 14 inches (Legal). Document(s) can range in weight from 16 to 28 lbs (0. 002" to 0. 006" or 60 g/m2 to 105 g/m2). Document(s) should be square or rectangular and in good condition (not fragile or worn). Document(s) should be free of tape, curl, wrinkle, tears, wet ink, or punch holes. Document(s) should be free of staples, paper clips, labels, and paper sticky notes. There is nothing on the flatbed glass. Note: To scan irregular types of document(s), place the document(s) on the glass or make a copy first and then scan the copy instead. PLACING DOCUMENT(S) IN THE ADF 4. If you have multiple pages, fan your document(s) to avoid occasional paper jam and to verify that none of the pages are stapled or taped together. The ADF holds up to 50 pages at one time. 76 VISIONEER NETSCAN 4000 USER'S GUIDE 5. Adjust the Paper Guides to center the document(s) in the ADF. 6. Place your document(s) with the text FACE UP in the ADF with the tops pointing into the scanner. LOADING PAPER 77 USING THE PAPER STOPPER If you are using legal size paper, move the paper stopper to the right end as shown below. [. . . ] If a password has not be defined by a system administrator, simply click on Login to access the Address Book Manager configuration screen. 5. In the Basic Settings tab, select your security type and then enter the server's URL in the Server URL field, type in your server port in the Port field. You may refer to the following table for the details of each setting: Basic Settings : Item Type Description Choose your preferred authentication type for account management. Choices: None, Local, HTTP, LDAP, SMTP "None" means no account management will be applied. "Local" means using the scanner as the authentication type, and the name and password entered in the Account management are saved in the scanner memory. [. . . ]