User manual SCANSOFT OMNIPAGE PRO

[. . . ] 9 Centennial Drive Peabody, MA 01960 USA Please Note To use this program, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on. OmniPage Pro for Windows Version 9 Copyright© 2001 ScanSoft Inc. The Caere logo, Caere®, OmniPage®, OmniPage Pro®, PageKeeper®, Language Analyst®, 3D OCR®, AutoOCR ToolbarTM, True Page®, and OCR Proofreader are trademarks of ScanSoft, Inc. Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. [. . . ] Keep associated sections of text, such as paragraphs, together in one zone. Omit unnecessary parts of the page such as separator lines between columns. Memos and letters Recommendations · Select Single column in the Page Format settings. · Select the appropriate page size and orientation in the Scanner settings if you are scanning. 52 Chapter 4 Settings Guidelines What type of document are you processing? Text and table Recommendations · In Page Format settings, select Single column or Multiple column page layout depending on the number of columns in your document. · Select the appropriate page size and orientation in the Scanner settings if you are scanning. · If your table has no grid lines, draw a zone around the table, and set its properties to Table, and its content to Numeric, unless it has text headings, then select Alphanumeric. · Choose the format you want to use to save the table by either selecting Table objects or Columns separated by tabs in the Table settings. Spreadsheets Recommendations · Select Spreadsheet and Retain flowing columns in the Page Format settings. · Select the appropriate page size and orientation in the Scanner settings if you are scanning. · Identify the zone content as Numeric if only numbers (no words or text headers) are in your document. · Choose the format you want to use to save the table by either selecting Table objects or Columns separated by tabs in the Table settings. OmniPage Pro Settings 53 Settings Guidelines What type of document are you processing? Legal documents Recommendations · Select Single column in the Page Format settings if the document has one, pagewide text column, even if document has pleading-line numbers. · Select Multiple columns in the Page Format settings if text appears in two or more columns. · Select the appropriate page size and orientation in the Scanner settings if you are scanning. · Draw zones manually or modify automatically created zones to omit unnecessary parts of the page. For example, do not include line numbers in a zone if you plan to renumber lines in your word processor. · Select Hard carriage return after every line in the Save As dialog box if you want to preserve line numbering. Mixed formats or not sure Recommendations · Select Mixed pages in the Page Format settings. · Select the appropriate page size and orientation in the Scanner settings if you are scanning. · Draw zones manually or modify automatically created zones if auto zoning does not successfully create zones around all page areas you want to process. Keep associated sections of text, such as paragraphs, together in one zone. Omit unnecessary parts of the page such as unwanted graphics. 54 Chapter 4 Settings Guidelines What is the quality of the original document? Poor or not sure Degraded photocopies, colored or shaded backgrounds or text, runtogether or broken text characters Recommendations for scanning · Select Grayscale with 3D OCR in the Scanner settings if you have a grayscale scanner and your page contains grayscale graphics, colored background, or colored text. · For best accuracy, use the Black and white setting if your pages are black and white. By using the Brightness slider on the Scanner tab settings, lighten the setting for thick, run-together text characters or dark backgrounds. · Try to scan original documents rather than photocopies. thick, run-together text characters Other recommendations · Select Use Language Analyst in the Accuracy settings. OmniPage Pro will evaluate words and make logical replacements for hard-to-recognize characters. thin, broken text characters · Draw zones manually to omit any smudges or scribbles on the page. [. . . ] See "Changing Zone Properties" on page 71 for more information. · Adjust the Brightness slider in the Scanner settings of the Options dialog box. Lighten the setting for thick, run-together text characters or dark backgrounds. · Make sure the correct main and secondary document languages are selected in the Language settings. [. . . ]